Guidelines for Data Entry

Welcome to SEAFLORA! Here are some guidelines on how to input your data. It is highly important that all data entered is consistent and accurate so that the information can be analysed and compared effectively. It is therefore essential that before you input your data that you read the instructions for data entry and data gathering.


Getting Your Login
Adding a New Site
Adding an Observation



Getting your Login

If you are new to SEAFLORA, please either click on “Register Here” under the login fields on the Login page, and/or email: kara@seaflora-data.com. In the email, please include in the email body your full name, email address for your login and your institution to receive your login information. After you email Kara, she should respond with your details within one week, but also feel free to email her with any questions you may have in the meantime.




Adding a New Site

Once you receive your login credentials and have successfully logged into SEAFLORA, you will see a few options. Click on whichever option applies to you. If you have not entered an observation for the site before, you may need to add the site to the database. You can click on the link that says “Add Site” from the login landing page, or you can click “Add Site” from the right-hand side of the “Site Name” field in the “Add an Observation” data entry page. This will take you to where you can enter the details of the site where you observed a reproductive event. Please try to complete all fields when creating a new site. Once a site is created, other users may add observations to this site. If you get an alert to say this site already exists, you can skip ahead to adding an observation and choosing that site name from the dropdown menu under the “Site Name” field.


The following information will need to be provided if you are adding a new site:


If you have already created a site and are entering information for that site, you can click on the button “Add Observation” on the login page or “New Observation” in the top right-hand corner of the “Access Database” page. Once you navigate to that page, you can find your site by typing the first couple of letters in the site name box and selecting the automatically generated result that matches with your site.




Adding a New Observation

Please try to include as much information about your observation as you can, however we recognise that not every survey will include the methods we have included here.

To add a new observation, click on “Add Observation” in the top right-hand corner of the database page or “Add an Observation” from the Login landing page. .

For each field, click on “i” link to see the instructions for data input. Here are the instructions for each field:

Once you are finished inputting the data for your observation, click “Submit” and your data will be added to the database.

You can see a list of all the data that has been input into SEAFLORA and filter by different categories by clicking on some links within the data. For example, if you click on “marina” under the Species category, all observations for Zostera marina will be shown.

If you would like an excel spreadsheet of data from SEAFLORA, please email: kara@seaflora-data.com and in the email body include what data you’d like to have. For example, “all observations for Shark Bay between the dates 2010 and 2015 for the species Posidonia australis”. If we are able to filter the data in the way you requested, it will be sent to you. If it is not able to be filtered how you requested, a larger selection of data may be sent to you for filtering on your own.